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How To Apply For Duplicate Sale Deed

Comments(12) Sub Category:Property,Real Estate Trend Posted On: Jun 01, 2011

A sale deed can help you stay protected from getting duped. A sale deed is one of the most valuable legal documents in a purchase or sale of a property. The value of the sale deed will differ from state to state in the country and as prescribed by the Stamp Act of the respective State. A sale deed has almost all the details required to carry out the purchase or sale of a property. Most importantly the sale deed would require the seller to certify that the property under sale is free from any encumbrance and without any lien.

The sale deed is registered at the jurisdictional sub-registrar’s office. Apart from the buyer and seller of the property under sale the witnesses should also be present at the time of registration. It would also clearly mention the exact date on which the seller would hand over to the buyer the original property related documents and the date of subsequent possession of the property under sale.

Applying for duplicate sale deed

Often houses which are 30-40 years old may not have proper registration. If the sale or purchase deed is misplaced, an indemnity bond needs to be furnished by the seller. If the sale deed is lost, you can obtain a duplicate certified copy from the concerned sub registrar’s office. Following steps help you to get your duplicate sale deed.

  • Lodge police complaint: File an FIR (First Information Report) reporting the missing of document. Once the information has been recorded by the police, it must be signed by the person giving the information. It is important to know that an FIR will not be considered a valid document unless it has been stamped by the Duty Officer with the stamp of the police station along with his signature and a serial number allotted to the report. If the document is not traceable, the complainant should obtain a non-traceable certificate from the Police.
  • Notify in Newspaper: Advertise the loss of your documents in a prominent newspaper, and call upon all claimants to lodge claims, if any, within a reasonable time. This is usually issued by an advocate in English and local dailies. If no claims are received, the Advocate issues a Certificate to that effect.
  • Prepare an Affidavit: Affidavit for lost documents is a written declaration which is accompanied by an oath or affirmation indicating that the contents of the affidavit are true. Prepare an affidavit giving details of your property, FIR details and details of ad notified in newspaper. It is advisable to get a solicitor or notary to help you to prepare your affidavit.
  • Get your Duplicate sale deed: Visit the sub-registrars office where the flat was registered. Apply for the copy by paying the prescribed charges and enclose required documents. Obtain a ‘copy of the document’ from the concerned registrar office. Thereafter, certified copies of the title deeds are used as substitute for the original.
 

12 Responses to “How To Apply For Duplicate Sale Deed”

  1. Srbhagwan says:

    After the registration of my property- through purchase, I have effected my name change (Officially), which is published in the Gazette of India.  Can I get a new sale deed effecting the name change and if so, what is the procedure?  Can I be informed all the details in this regard?

    • Rakesh Hp says:

      Hi,
      If your name change has been published in the gazzette. Keep the lands in your old name as it is and while selling or doing anything in the land, please include your alias name and also copy of the gazzette by which your name change is official and authorized.

      Or

      You can move before record keeping authority file a petition for name change substitution and your present name shall be ordered to be substituted in place of your old name.

      Regards
      Rakesh HP

  2. Anuja 1981 says:

    amount has been paid earlier but not register at that time but now the land owner is not doing register that property which  has been to him now plz tell me what to do now. its a case of frogerry

  3. GurneyBrunt says:

    Hey There. This is a really well written article. Thanks for the post.

  4. Krishna says:

    Hi,

    My father inherited a property in 1987. The original sale deed for this property was entered in 1954 in Chennai. We do not have a copy of this sale deed. How can we apply for one?

    Thanks
    Krishna

  5. Krishna says:

    Hi,

    My father inherited a property in 1987. The original sale deed for this property was entered in 1954 in Chennai. We do not have a copy of this sale deed. How can we apply for one?

    Regards,
    Krishna

  6. Narendra Kumar.S.S says:

    Dear Sir,

    Recently we bought a empty plot coming under BBMP.
    After we got the sale deed registered, while getting the original documents from the seller, we found that he has lost one of the original sale deeds.
    The original sale deed for his purchase is present.
    The original sale deed of the purchase done by his seller is lost.
    Before we decided to buy this property, he had shown all the originals to our advocate.
    Within a span of 8 days, he has lost one of these sale deeds.

    Now, I want to know, will there be any problem for us because of this?
    Is there any chance that, the lost sale deed could have been misused by somebody? If yes, in what way?
    How to make sure that, we will not land in any problem in the future?

    Your suggestions are highly appreciated.

    Warm Regards,
    Narendra

  7. rashmi says:

    hi my name is rashmi .
    I miss my property register papers.
    I want new papers. how can i get the papers.

  8. bhanu says:

    sir plz help me.. how can i obtain the legal/certified documents of my grand fathers immovable property{shop} and that property deals with partition.. what is exact procedure to obtain legal docs ??

  9. rohul says:

    My father was buy the land from 1986, we didn’t register the land at that time. Just we have only written to the stamp paper from seller parties. So now seller parties we dont know were is staying and all. So now how to register, sale deed and all….

    So kindly give the suggestion for this case.

  10. rohul says:

    My father was buy the land from 1986, we didn’t register the land at that time. Just we have only written to the stamp paper from seller parties. So now seller parties we dont know were is staying and all. So now how to register, sale deed and all….

    So kindly give the suggestion for this case.

  11. Jose S. Fernandes says:

    We registered the sale deed of the property.

    Old Sale deed documents are not yet received from the seller.

    He has not given us the old paper even after 1 week what to do?

    Please reply

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