Tips to Make Apartment Association Meetings More Effective

How many of you think that you have wasted your hours in an apartment association’s meeting which didn’t cater to your needs? How many of you have felt that the meeting was of all the useless issues rather than useful ones? Well, most of us find ourselves in apartments association meetings which we think are useless and are not relevant to what we actually want.

It is very rare that the members of an apartment feel that the meeting was of relevant topics and needs. There are possibilities that many members feel that the association meeting they have attended was useful with important decisions. There are various ways in which one can organise apartment’s association meetings. Here are a few points;

Decide if there is actually a need for a meeting: This factor implies for both the organiser and the guests. It is very important to decide if there is a need for organising a meet and what are the aims behind it. The time taken while discussing the issues in a meeting depends on the number of messages being conveyed to the audience. If the meeting involves just a review of things rather than a discussion it is advisable that you need not organise the meeting. Also if you consider that there is a need for a discussion with the apartment members, you can arrange a video conference call or a telephonic call instead of a meeting.

Be prompt on time: If you have planned for a meeting, it is always better to be in the venue on time. This will show your responsibility and importance towards the meeting. Also it will make the members feel important regarding the meeting. In case if you will be late for the meeting, you can inform them in advance and not let them keep waiting for you. It is very important that you consider the timings of the audience as they will have various other commitments. Doing this will make them come back again.

Well planned: As mentioned earlier the organiser of a meeting should decide if there really is a need for a meeting to be held. And in case there are significant topics to be covered, you have to be well planned and prepared for the meeting. You need to decide and prepare about the topics to be covered and how the flow should be. Few of the important things which can be spoken about are the reviews of the previous meetings and concepts like the solutions to a problem.

Have an aim: It is very important to have an objective behind the organisation of a meeting. The organiser of a meeting should start the meeting with an aim to get positive results at the end of the meeting. Also you can ask yourself and try hard to be better than how you were before starting the meeting.

Important things to be discussed first: It is advisable that important things need to be discussed first. Doing this will give you a satisfactory d-feeling that all the important things are discussed already even if you’re running short of time. You won’t undergo much loss.

Summarize the ideas for late comers: Always make sure that repeating and summarizing the ideas and solutions for the late comers will make the meeting important. This will also make the audience feel important and responsible for actively taking part in the meeting and the discussions.

Involve the audience participation: One of the important steps to make your meeting more important is to present your talk in manner which involves the audience’s interaction. Doing this will make the audience feel responsible and active in the participation. Asking the audience their opinions and expectations will make your meeting more significant. Make sure you tell the aim of the meeting in the beginning of it and ask them for their solutions.

Create awareness and publicise the aim: It is always better to publicise and make people aware about the aims and the reasons for organizing an association meeting. Doing this will give the audience an opportunity to discuss and give the self-opinion.

Implement the precise responsibilities: Since an apartment association consists of various members and not just one, it is very important that the roles and responsibilities at the time of the meeting should be discussed by every member. Make sure you every person has a particular time period to talk and discuss about. Avoid prolonging the talks and going off the topic.

Focus on the point: Never talk off the track and focus on what you actually want to convey. Do not be distracted or be offended by side issues. Doing this will make your meeting a useless one. Important things and the aimed concept when discussed first will give you as well as the audience a solution.

Also read:

Track the Financial Management of the Apartment’s Association

How To Form An Apartment Owners Association in Chennai?

Role of Apartment Owners Association in Apartment Handover from Builder