Key vendors required in an apartment society
Every apartment needs a management. One of the best ways to ensure productivity in an apartment is to have a suitable apartment management software and a well trained staff. This apartment management software involves catering of innumerable services to the apartment owners. Most apartments do not have access or idea about the complete list of the services and henceforth this article talks about the list of services which one can have in their apartment. An apartment society can avail the services from CommonFloor by following the below link;
http://www.commonfloor.com/services
Apartment management software:
Since an apartment complex is more than communities, it becomes very important to adopt the property management software. This software can cut down on paperwork and other complicated tasks. This will also allow the manager and other staff to dedicate their time to their concerned task and to monitor and make profits through rentals. Today, most of the apartments opt for the apartment management software and one of the most popular one’s is the CommonFloor apartment management software which is offered to the public for free of cost. The apartment management software enables to manage the apartment building, property, equipments and services. This software will be internet driven and allows the apartment building and property managers to receive online requests from their employees, tenants or residents, solicit bids and dispatch work orders to onsite maintenance staff, service vendors and subcontractors and more. The managers can set a schedule by avoiding a haphazard way of work.
What is the need for vendor connect in an apartment society?
An apartment having a vendor connect intends to ease the pain of handling vendor information and getting new vendors for various services. Vendors play a key role in apartment community maintenance. A well-managed vendor relationship will result in increased customer satisfaction, reduced costs, better quality and better service from the vendor.
The objectives of a vendor connect feature are:
- To help you manage your vendors conveniently.
- Make the task easier with people who are currently serving and have served you in past or sent you a proposal.
- To manage the AMC (Annual Maintenance Contracts) due dates and contracts.
- One can have a list of communities where the vendor is serving.
- One can maintain notes by outgoing committee about a vendor.
- It helps one to provide a comprehensive vendor list and request for quote.
- It helps a person see the list of all vendors in the city.
- One can request for quotation for services for their community.
- One will also know how many communities the vendor is serving.
How does the CommonFloor vendor connect page work?
When a person clicks on this link, http://www.commonfloor.com/services he/she is guided to the main vendor connect page wherein all the services for an apartment society are mentioned. The consumer can choose his preferred service and click on the tab with pictorial representation. Further, each tab has all the required information in their respective pages for the consumer.
How does one connect to the vendor and obtain the quotations?
Once the person chooses for a particular service, he/she should fill in the details in the table present on the right side of the page. Basic details like name, contact number, apartment name, city, area and others should be mentioned. Apart from just connecting, one can also negotiate with the vendor.
Points to be considered while obtaining quotes:
- Announce the work
- Advertise the work in the local newspapers and online classifieds.
- Get referrals from other apartment complexes in your neighbourhood.
- Contact vendors directly.
- Time limit for the bid closing.
- Get the proposals from the vendors.
- Compare the proposals against your requirements list.
- Check with the references provided.
- Judge the quality of work done.
- Make a short list of potential vendors.
- Meet potential vendors.
- Discuss the must-have requirements, fees to be paid, time lines, penalties etc.
- Get the conditions in a written contract.
- Award the project.
Backup Vendor:
If for some reason, the work is done unsatisfactorily or left pending, you can call another vendor. Having backup list of vendors helps you to assign the project or work without wasting your time, money and manpower.
How to choose a potential vendor?
- Compile a list of possible vendors
- Request for Information (RFI)
- Go through a formal selection process
- Identify which organisation performs the best job
- Eliminate vendors who do not meet the minimum requirements
- Create a short list of vendors
- Check their previous performance or work
- Negotiate for a best deal
- Choose the vendor
