How technology can reduce the defaults or issues in apartment communities?

Apartment management which has traditionally been considered one of the most difficult jobs owing to the wide spectrum of tasks and high defaulter rate has undergone a tremendous change in recent years.

Apartment or association managers faced difficulty in posting messages and reminders especially in a community living set up with multiple residences. The only way to make sure that the notice would reach all residents would be to take it from door to door. While this was without doubt a time consuming exercise, the lack of proper experience and expertise for such apartment managers often meant rising inefficiencies both in the short and long term. Thanks to the advancement of technology, software is now being developed exclusively for apartment managers to simplify all community living activity and communication as easy as click of a button.

Timely reminders for payments

The advancement of technology has now made it possible for residents to get timely reminders for payments on their mobile and email. Rather than the secretary or apartment manager individually sending email to each resident, the automated software installed in the central server automatically sends timely reminders. The software can be customized to make sure that once the payment is received from a particular resident, he or she does not get the reminder again. A large number of residents who default their monthly payments are not prone to defaults but often fail to do so because of no timely reminders. A small software setup can decrease the default rate substantially, something unmatched by any manual workforce setup.

List the defaulters

Another intrinsic advantage of using such apartment management software is the ease with which the whole process gets automated. If the apartment manager needs a list of the defaulters, the information can be sorted and customized with the click of a button. The accounts for each resident can be linked to the central software allowing each defaulter to see his or her balance.

Low Setup Cost

If you thought that such apartment or community management software would cost a fortune, think again. Most of the community management software is offered at substantially very low costs compared to the advantages offered. What’s more almost every such software can be customized according to the needs of the community or the township depending on its size and number of residents. A nominal one time set up costs makes the use of such automated software far more superiors than hiring any manual workforce for collection and other errands.

Reduces Dependence on Manpower

The use of such automated software reduces overall cost by removing the need to hire any manpower for collection or other purposes. The software sends notice to each resident along with periodic and timely reminds. There is no need for a person from the apartment manager’s office to go to each house with a notice for payment and defaults. Rather than hiring inexperienced manual workers with lack of proper expertise, an automated community living software can changed the way residential housing societies operate.

Win-Win Situation for Both Residents and Apartment Managers

The residents get timely reminders of their phone or emails for payments while apartment manager or housing community secretary can get more payments and lesser defaults. The use of technology is helpful for all concerned as it improves output without increasing the costs after a nominal one time set up fee.

How technology helps home owners, tenants and Association?

• Enables easy electronic communication in residential buildings.
• Building a group on social networking or a dedicated platform for apartment owners.
• Request and track repairs.
• Settle disputes.
• Quicker and more efficient data management.
• Software or application to delegate activities, set reminders, collecting payments or maintenance charges, online notice board etc.
• Plan events and activities effectively.
• Enable to track the payment received and the defaulters details.
• Enables the residents to stay updated about the activities and day-to-day issues in the apartment community.